Job Description

Job ID: 25-56093Location: Quincy, MACompany: Mindlance Responsibilities: · Must be a self-starter, possess both critical-thinking and analytical skills and able to multi-task. · Provide administrative support to ensure the efficient operations of the HIX Project. · Recent and/or prior experience as a W2 contractor with a client or agency. · Create PowerPoint presentations with precision and attention to detail. · Coordinate meetings between the HIX Executive Leadership Team (XLT) and business partners. · Maintain accurate meeting attendee lists, meeting dates and calendar invites. · Demonstrated ability to work independently and thrive in a remote work environment. · Collaborate with technical and non-technical personnel ( vendors, staff, etc.) to resolve issues in a timely basis, with guidance from the Supervisor. · Document and maintain records of weekly meeting minutes and action items. Distribute minutes in a timely manner and upload documents after approval. · Strong analytical, interpersonal, and written/verbal communication skills. · Provide calendar management to XLT as requested. · Maintain a positive approach and the ability to remain calm under pressure · Ability to work efficiently as an individual contributor. · Develop effective relationships with key stakeholders and understand their needs and expectations · Maintain HIX Distribution Lists and meeting invite lists. Preferred Qualifications: · Bachelor’s degree or equivalent. · Minimum of (3) three years of administrative experience, and up to (3) three years of project coordination experience. · Proficiency with MS Office applications including Outlook, Word, Excel, PowerPoint. · Ability to multi-task and adjust to changing priorities in a fast-paced environment. · Ability to follow verbal and written instructions and ask questions whenever needed. · Excellent interpersonal skills required to interact effectively with the team and key stakeholders · Capable of meeting tight deadlines and resolving issues while remaining calm under pressure. · Provide relevant administrative services within cross-functional teams. · Ability to maintain accurate records and files. · Comfortable speaking during team meetings as needed. · Knowledge of OneDrive, SharePoint, MS Project, Visio, JIRA, Adobe a plus. · Team player with a positive attitude and good sense of humor.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

Job Tags

For contractors, Remote work

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