Job Description

Job Description

Job Description

Real Estate & Construction Administrative Assistant Support the team. Strengthen the work. Make an impact.

If you’re someone who thrives on organization, enjoys working across multiple systems, and takes pride in keeping projects and details on track—this role offers a unique opportunity to support real estate and construction operations in a highly collaborative environment.

Who We’re Looking For

We’re looking for someone who thrives in a structured, detail-driven environment and takes pride in keeping things organized, accurate, and moving forward.

You’re someone who is dependable, proactive, and comfortable working across multiple systems and departments. You enjoy managing details, solving problems, and supporting a team behind the scenes. You don’t wait to be told what to do—you anticipate needs and take ownership of your work.

If you like variety in your day, can shift priorities when needed, and take satisfaction in doing things right the first time, you’ll be a great fit for this role.

Why This Role Matters

The Real Estate Administrative Assistant provides administrative and operational support across multiple departments, including land development, construction, and accounting.

This role ensures projects, transactions, and documentation are managed effectively and executed with consistency across the business.

What You’ll Do Project & Systems Administration

• Set up, maintain, and close out projects in systems such as Procore, Buildertrend, Sage, Insightly, and Rent Manager
• Enter, update, and validate project and transaction data
• Maintain organized and accurate digital filing systems and project documentation

Real Estate Transactions & Land Development

• Prepare and process purchase agreements, deeds, and related documents
• Coordinate title work and schedule closings
• Track lot sales and update internal systems and website information

Construction & Project Support

• Assist with project setup and closeout for residential and commercial construction
• Collect and manage COIs, W-9s, and subcontractor documentation
• Prepare job packets, closing documents, and warranty materials

Accounting & Reporting Coordination

• Organize and distribute invoices and receipts for processing
• Perform data entry into accounting systems
• Assist with budget data entry and KPI report tracking
• Support accurate and timely financial documentation

Administrative Support

• Perform general administrative tasks such as scanning, filing, and document management
• Provide support across departments as needed

Who You Are

• Highly organized with strong attention to detail and accuracy
• Dependable and accountable with consistent follow-through
• Able to manage multiple priorities and meet deadlines
• Proactive and willing to learn new systems and processes
• Adaptable and able to shift priorities when needed
• Effective in a dynamic, multi-department environment
• Strong communicator who works well independently and across teams
• Service-minded and responsive when supporting others

What You’ll Need

• High school diploma or GED required
• 1–2+ years of administrative experience (real estate, construction, or accounting support preferred)
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Experience with or ability to learn systems such as Procore, Buildertrend, Sage, Insightly, QuickBooks, or Rent Manager
• Basic understanding of accounting processes is helpful, but this is not an accounting-focused role

What We Offer

• Competitive compensation package with room for growth and advancement
• Comprehensive benefits package including Medical, Dental, Vision, Flexible Spending Account, and Employee Assistance Program
• 401(k) Retirement Plan with Safe Harbor Company Match
• Short-Term Disability and Voluntary Life and AD&D Insurance Plans
• Time Off and Leave programs including PTO, Holidays, Bereavement, FMLA, and more
• Monday through Friday daytime schedule
• Summer Hours program (Memorial Day – Labor Day) with Friday afternoons off
• Supportive and collaborative work environment that fosters professional development

Who We Are

Van Buskirk Companies (VBC) is a family-owned company that has continued to live up to its excellent reputation in the Sioux Falls community for over 55 years. Our vision is “To create an extraordinary real estate experience that builds dreams and develops community.” We are a leading full-service real estate and construction company known for our dedication to excellence, superior customer service, and commitment to employee growth and development.

Our Core Values

• Integrity: We take pride in doing the right thing and build trust with each interaction.
• Teamwork: We value one another and our customers as partners and commit to shared success through positive communication, collaboration, and action.
• Excellence: We continuously learn and grow our capabilities to bring our best work, every day!
• Community: We are united to make a positive impact and build strong relationships where we work and live.
• Innovation: We think creatively to develop unique solutions to complex challenges.

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Job Tags

Temporary work, For subcontractor, Summer work, Work at office, Monday to Friday, Flexible hours, Shift work, Day shift

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