Job Description

Netsuite Administrator

The NetSuite Administrator exists to own, operate, and continuously improve Omilia's Oracle NetSuite ERP environment — a complex OneWorld setup spanning four legal entities with multi-currency, multi-book accounting, ARM-driven revenue recognition, and live Greek fiscal compliance. This role is the single point of technical accountability for NetSuite at Omilia, sitting at the intersection of Finance operations and enterprise systems. The successful individual works autonomously as a trusted partner to Finance, Engineering, and external auditors, ensuring the system is always audit-ready, integrated, and aligned to business needs.

Accountabilities

• Own and govern the NetSuite ERP environment end-to-end, including system health, change control, and continuous improvement across all subsidiaries.
• Ensure the integrity and accuracy of multi-book accounting, intercompany transactions, and consolidated financial reporting in NetSuite OneWorld.
• Maintain and evolve the Advanced Revenue Management (ARM) module to support compliant, audit-ready revenue recognition under IFRS 15 / ASC 606.
• Act as the primary technical owner of NetSuite integrations, ensuring reliable data flow between NetSuite and billing, CRM, and payroll platforms.
• Sustain audit readiness across SOC 2, PCI-DSS, and statutory frameworks by maintaining system documentation, access controls, and change evidence.
• Drive NetSuite development and improvement projects, liaising with implementation partners and evaluating SuiteApps to expand system capabilities.

Key Responsibilities

• Manage user roles, permissions, and access controls across all subsidiaries within the OneWorld environment.
• Maintain and improve saved searches, custom reports, dashboards, and KPIs for Finance and Leadership stakeholders.
• Administer accounting period opens/closes and coordinate month-end and year-end system tasks.
• Configure and maintain Advanced Revenue Management (ARM) — Revenue Arrangements, Revenue Elements, and Recognition Rules — for SaaS subscription contracts.
• Troubleshoot revenue recognition discrepancies across primary and secondary accounting books.
• Administer multi-book accounting setup (primary EUR/USD and secondary EUR/USD books) and monitor intercompany transaction matching, elimination entries, and FX postings.
• Maintain and troubleshoot integrations between NetSuite and third-party platforms including billing, CRM, and payroll systems.
• Build and maintain saved searches, SuiteQL queries, and workflows to automate Finance operations.
• Support the myDATA integration for Greek VAT and fiscal reporting compliance.
• Maintain change logs, system documentation, and control evidence for internal and external auditors.
• Lead or participate in NetSuite improvement and implementation projects, and evaluate SuiteApps or third-party tools to expand capabilities.

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