Legal Executive Assistant Job at Kim IP, Voorhees, NJ

UThTVmw2blRrZXBuTmZ1SGlTWXkxN3VO
  • Kim IP
  • Voorhees, NJ

Job Description

Job Description

Job Description

Benefits:

  • 401(k)
  • Bonus based on performance
  • Flexible schedule
  • Paid time off
Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.

Key Responsibilities

Executive Assistant Duties:

  • Manage the Managing Partners calendar, scheduling, and meeting coordination
  • Serve as a primary point of contact for internal and external communications
  • Coordinate client meetings and activities
  • Prepare correspondence, reports, and presentations
  • Handle confidential information with professionalism and discretion
  • Assist with inbox management and follow-ups on key action items
Legal Assistant:

  • Assist with preparation, filing, and management of legal documents (primarily IP-related matters)
  • Maintain case files, docketing deadlines, and document organization
  • Support patent/trademark prosecution processes and practice
  • Coordinate with clients, USPTO, and foreign associates
  • Assist with billing support, time entry, and matter tracking
Qualifications

  • 2+ years of experience as a legal assistant, executive assistant, or similar role
  • Prior experience in an intellectual property law firm strongly preferred
  • Paralegal experience or certificate is a plus
  • Exceptional organizational and time-management skills
  • Strong written and verbal communication abilities
  • High level of professionalism and discretion
  • Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); familiarity with legal software/docketing systems is a plus
  • Proficiency/aptitude with computer software tools is a must.
  • Ability to multitask, prioritize, and adapt in a dynamic work environment
This is a unique opportunity to join an established and growing law practice based in New Jersey. The position is a full-time position based in our NJ office. Hybrid or remote options are not available.

Qualified candidates are encouraged to submit their resume with cover letter in confidence for immediate consideration.

Job Tags

Full time, Work at office, Immediate start, Remote work, Flexible hours

Similar Jobs

Illinois Tool Works

2026 Summer Mechanical Designer/Drafter Internship Job at Illinois Tool Works

 ...Description: Apply here for our summer 2026 Designer/Drafter internship within our Ground Vehicles Division. Internship Experience...  ...Active student pursuing an A.A.S. in Drafting, Design, Engineering Technology, or related field Proficient in CAD software... 

Race Telecommunications, LLC

Dispatcher 1 - Remote Job at Race Telecommunications, LLC

 ...The Dispatcher 1 plays a critical role in coordinating and managing the efficient deployment of field service personnel and resources. This...  ...teams to meet customer needs and service requirements p Dispatcher, Dispatch, Operations, Remote, Field Service, Driver... 

CompHealth

A Hematologist/Oncologist Is Wanted for Locums Help in Oregon Job at CompHealth

When it comes to finding the perfect locums assignment, sometimes it is all about who you know. CompHealth has been around for a long time and have a vast network of connections to facilities across the nation. Let one of our recruiters leverage this network to help you...

FedEx

Package Handler - Part Time (Warehouse like) Job at FedEx

 ...Corporation (FEC) is part of the rapidly growing warehouse and transportation sector that helps...  ...loading, unloading, and sorting of packages of various sizes. Part time Federal Express...  ...should contact recruitmentsupport@fedex.com. Applicants have rights under Federal... 

Insight Global

Rigger Job at Insight Global

 ...preparation, inspection, attachment, and control of loads during lifting and heavy transport operations. This role ensures that all rigging equipment is thoroughly inspected and utilized, loads are correctly connected and disconnected, and tag lines are effectively used...