Job Description

Construction Administrative Assistant

Addison Group is hiring on behalf of our client, a well-established organization in the construction and real estate industry, seeking a Construction Administrative Assistant to support a fast-paced leadership team. This is a great opportunity for someone who thrives in a detail-heavy environment, enjoys keeping projects organized, and is confident managing multiple priorities at once.

Job Description:

The Construction Administrative Assistant will provide a combination of project coordination and administrative support for a busy construction department. This person will help manage vendor and contract documentation, maintain project records, assist with approvals and invoicing, and support day-to-day operational needs for the team.

The ideal candidate is proactive, highly organized, and comfortable following up with leadership, project managers, and vendors to keep projects moving forward on schedule.

Key Responsibilities:

• Prepare and distribute construction-related documents including contracts, purchase orders, change orders, and notices to proceed
• Coordinate internal approval processes and ensure documents are completed and routed properly
• Track project timelines, maintain logs and reporting spreadsheets, and assist with project documentation
• Process invoices, expense authorizations, and vendor-related paperwork
• Verify and maintain insurance documentation and supporting records
• Communicate with vendors, project managers, and internal departments via phone and email
• Compile bid information and organize project data in Excel for leadership review
• Assist with general administrative and operational support for the construction team
• Follow up consistently on outstanding approvals, signatures, and project deliverables

Qualifications:

• 35+ years of administrative or project support experience within the construction industry required
• Experience supporting general contractors, subcontractors, or construction-related teams strongly preferred
• Familiarity with purchase orders, contracts, project schedules, and change orders
• Proficiency in Microsoft Office Suite and Adobe Acrobat required
• Experience with Bluebeam highly preferred; training available
• Strong written and verbal communication skills
• Highly organized with strong attention to detail and ability to manage competing priorities
• Associates or Bachelor's degree preferred

Additional Details:

• Contract-to-hire opportunity
• Supporting the Office of the Chief Construction Officer
• Team size: approximately 9 employees
• Company size: 1,600+ employees
• One interview process with leadership and team
• Immediate start preferred
• Fully onsite role, 5 days per week

Perks:

• Opportunity to join a stable and growing organization
• Exposure to high-level construction operations and leadership
• Collaborative team environment with hands-on project involvement
• Fast-moving role with variety in daily responsibilities
• Potential for long-term growth and permanent placement

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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